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Supply Management

Supplies Requested, Approved & Delivered — All Tracked

Product catalog, approval workflows, delivery tracking, and fulfillment notes. Your team requests from mobile, managers approve instantly.

Supply Requests
Safety Cones x5Paper Towels x3
Downtown Office Pending
Floor Cleaner x2Mop Heads x4
Medical Center Approved
Hand Soap x10
School District Fulfilled
01

Product Catalog Your Team Can Browse

Build your supply catalog with categories, units, and product names. Employees browse the catalog on their phone and add items to their request. No more texting "we need supplies."

  • Admin-managed product catalog
  • 7 categories: tools, parts, safety, PPE, equipment, materials, other
  • Unit types: cases, boxes, rolls, bottles, gallons, etc.
  • Search and filter products instantly
Search products...

Tools & Equipment

Drill Bitsbottles
Wire Nutsbottles
PVC Fittingsbottles
Tape Rollsbottles

Paper

Safety Vestsx3
Hard Hatsx3
02

Approval Workflow with Notes

Managers approve or deny requests with a note explaining why. "Approved — will deliver Friday" or "Denied — use the alternative brand." Employees see the note immediately.

  • Pending → Approved → Fulfilled → Closed workflow
  • Review notes visible to the employee
  • Reviewer name and timestamp recorded
  • Urgency flag for critical requests
Safety Cones x5Paper Towels x3

Downtown Office · Maria V. · 2h ago

Approval note:

Will deliver Friday morning...
Approve
Deny
03

Delivery Tracking & Fulfillment

When supplies are delivered, mark as Fulfilled with delivery notes — who received them, when, and any comments. Complete tracking from request to delivery.

  • Fulfilled by, fulfilled at timestamps
  • Delivery notes (e.g. "Left in supply closet")
  • Full history visible to employee and manager
  • Photo attachments for documentation
DeliveredApr 10, 2:30 PM

by John T. — Left in supply closet B2

ApprovedApr 9 — Manager: Sarah K.

Will deliver tomorrow morning

RequestedApr 8 — Maria V.
04

Custom Items & Repeat Orders

Need something not in the catalog? Add custom items directly from the request form. Previously ordered? Hit "Repeat Order" to duplicate a past request with all items pre-filled.

  • Custom item entry with free-text name
  • One-click repeat of any previous order
  • Edit pending requests (change quantities, add/remove items)
  • CSV export for procurement
Add

Previous Orders

Safety Cones, Work Gloves, Tape
Repeat
Drill Bits, Wire Nuts, Filters
Repeat

Why Teams Love This

📦

No More Texts

Employees request supplies through the portal instead of texting managers.

Approval Control

Nothing gets ordered without manager approval. Notes explain every decision.

🚚

Delivery Tracking

Know exactly when supplies were delivered and who received them.

🔄

Repeat Orders

One click to reorder the same items as last time. No re-typing.

📊

Spend Visibility

See what supplies each site uses. Identify waste and optimize costs.

📱

Mobile First

Employees browse the catalog and request from their phone in seconds.

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